Governor’s Grove Homeowners Association
Board of Directors Meeting
March 3, 2011

CALL TO ORDER:  The meeting was called to order at 7:37 p.m. by the President of the Board, Thurmon Deloney.  Board members Harvey Johnson and Sandy Blalock, Committee Chair Sharon Voss-Northrop, Committee Members Holly Worthington and Andrew Northrop, Armstrong Management Representative Lynn Roberts and homeowners Deborah Reynolds and Armand Rosenberg, were also in attendance.

APPROVAL OF THE MINUTES:  The minutes of the Annual meeting were approved.

COMMITTEES:

LARC Committee, Sharon Voss-Northrop, Chair

• Sharon Voss-Northrop and Holly Worthington will schedule a community walk-through in the near future, as weather permits. The wooden garage doors of several older (Phase I) homes are weathering and one is need of repair/replacement. Owners with weathering problems will be advised of their garage doors’ condition, while the single case in need of repair/replacement will be notified via the standard violation process.
• Sharon will contact Scott Lawson to finish documenting the options for repairing crumbling concrete steps in the community.
• Sharon proposed setting up a designated ‘dog play’ area near the Tot Lot.   This fenced area would allow resident’s dogs to run around leash free in a controlled setting.  Holly Worthington will get details for the proposal.

Landscaping/ Committee, Harvey Johnson, Chair

• Harvey Johnson is compiling information to complete plans for landscaping and irrigation of common areas around the tennis courts. We need to get a completed landscape plan (sometime in this month) before soliciting quotes. A second project under consideration includes the area across the street from the tennis courts (from Grovehurst to 5606 GPC), and involves expanding the sprinkler network into the common grounds, landscaping and allowing garden plots for homeowners along the rear property line.

OLD BUSINESS:

• Dewberry Construction Update – Thurmon Deloney and Armand Rosenberg gave a summary of the Monday, 28 Feb, property line walk through meeting with Dewberry and Fairfax County representatives. We found the buried pipes on both ends that marked the property line, and agreed with the adjustment to the line markers and the standoff markers. We also agreed to let them dispose two trees; one small, dying tree (~ 6” diameter at the base) which hangs over the property line, and one large downed tree (~ 18” dia), with the remaining stump on our property and most of the fallen trunk on Dewberry property.  (They will not remove the stump; just pull the trunk fully onto their property for disposal.) Their agricultural specialist, Brian Howard of Tree Preservation Consultants, offered some good suggestions about our trees, including the removal of vines around one of our larger trees.

NEW BUSINESS:

• CD Investments – Changes to our CD investments (primarily by taking the apparent excess in savings and moving to higher-yielding, but liquid CDs) was tabled.
• Accent Proposal for Pet Trash Can Service - The proposal for servicing an additional trash can was approved.
• West Gate Fence Repair – Two quotes were discussed, including options for repair or replacement. We decided to accept the UrbanIronWorks $1500 replacement proposal, with the assurance that Armstrong would assure complete understanding of what is expected for replacement (including cement mounting) before the contract is assigned.

EXECUTIVE SESSION: The Board went into Executive Session at 9:00 p.m.

ADJOURNMENT:  The meeting was adjourned at 9:10 p.m.